What construction bookkeeping actually costs.
There's no flat rate for construction bookkeeping — job costing, WIP reporting, and payroll complexity vary too much from one contractor to the next. Here's what actually drives the quote, so you know what you're being charged for before you ask.
What Drives the Price
Every quote starts with a conversation about your business, not a pricing table. These are the factors that typically matter most.
Transaction Volume
More monthly transactions across more bank and credit card accounts means more reconciliation and categorization work.
Number of Active Jobs
Job costing and WIP tracking scale with how many projects are open and being costed at once.
Billing Method
AIA-style progress billing and percentage-of-completion reporting take more ongoing work than simple invoicing.
Payroll Complexity
Multi-state crews, union payroll, or certified payroll/prevailing-wage requirements add scope beyond standard payroll.
Entity Structure
Multiple entities, joint ventures, or multi-state operations require more coordinated bookkeeping.
Condition of the Books
Starting from clean, current books is a different scope than starting from books that need a cleanup and catch-up project first.
What's Typically Included vs. Scoped Separately
Usually Included
- Monthly transaction categorization and reconciliation
- Job costing by project
- WIP schedule preparation
- Monthly financial statements
- Ongoing QuickBooks Online support
Usually Scoped Separately
- Historical cleanup or catch-up bookkeeping
- Certified payroll / prevailing-wage reporting, where applicable
- Bonding or surety package preparation
- Tax preparation (coordinated with Hogberg Tax)
- Fractional CFO-level forecasting and strategy
From Conversation to Proposal
Free Clarity Call
We learn about your business, current books, and what you need.
Books Review
If needed, we review your current QuickBooks file to understand its condition.
Custom Proposal
You receive a clear, scoped quote before any engagement begins.
Pricing Questions
Why isn't there a published price list?
Construction bookkeeping scope varies too much by job volume, billing method, and payroll complexity for a flat rate to be accurate. We'd rather quote your actual situation than publish a number that doesn't apply to most contractors.
Is there an onboarding fee?
It depends on the condition of your books and how much setup work is needed. We'll tell you clearly as part of your proposal — we don't assume a cleanup fee before actually looking at your books.
How do scope changes get handled?
If your needs change — more jobs, added payroll complexity, a new entity — we'll discuss the change and adjust the engagement together before any new work begins.
Do you charge separately for job costing and WIP?
Job costing and WIP reporting are typically included in construction bookkeeping engagements, not billed as an add-on — but the overall price reflects the added complexity they require.
Let's talk about your actual scope.
Two ways to start — pick whichever fits where you're at.
Ready to talk now
Book a free 30-minute clarity call. No pitch.
Just a real look at where your books stand and whether we're a fit.